Worktime
Record working time with confidence.
Flowtig Worktime helps organisations record working hours while automatically considering employment contracts, work schedules, vacations, public holidays and labour regulations.
Instead of manually calculating overtime, vacation balances or working hours, Worktime provides one central place where employees and administrators always have an accurate overview of working time.
Whether you're managing a small business or a growing organisation, Worktime simplifies everyday workforce management while reducing administrative effort.
Working time management
Worktime is designed to minimise manual calculations.
Once work contracts and schedules have been configured, working hours, overtime, vacations and validations are calculated automatically.
Why use Worktime?
Managing working time involves much more than recording clock-in and clock-out times.
Typical questions include:
- How many hours has this employee worked?
- How much overtime has been accumulated?
- How many vacation days remain?
- Are labour regulations being respected?
- Who is currently working, absent or on vacation?
Worktime answers these questions automatically while keeping working time transparent for employees and administrators alike.
Overview
With Worktime you can:
- Record daily working hours
- Manage employment contracts
- Configure work schedules
- Manage vacations and absences
- Calculate overtime automatically
- Validate labour regulations
- Calculate public holidays
- Monitor team attendance
Getting Started
Setting up Worktime only requires a few steps.
- Create employees using Contacts.
- Assign a work contract.
- Configure work schedules.
- Start recording working hours.
From that point onward, Flowtig performs most calculations automatically.
Tip
Most organisations configure contracts only once. Daily working time calculations then happen automatically.
Work Contracts
Every employee is assigned a work contract.
Contracts define how recorded working time should be interpreted.
Typical settings include:
| Setting | Description |
|---|---|
| Weekly hours | Contracted working hours |
| Working days | Monday–Sunday |
| Vacation entitlement | Annual vacation allowance |
| Time model | Fixed, Flexible or Shift |
| Maximum working time | Daily limits |
| Country | Public holiday calculation |
| Time zone | Working time calculations |
Recording Working Time
Working time is stored as individual work segments.
Typical segments include:
- Working
- Break
- Vacation
- Sick leave
- Public holiday
Flowtig combines these segments into complete workdays and performs all required calculations automatically.
Note
A single day may contain multiple work and break segments.
Example:
| Time | Activity |
|---|---|
| 08:00–12:00 | Working |
| 12:00–12:30 | Break |
| 12:30–17:00 | Working |
Automatic Validation
Every time a workday changes, Flowtig validates it automatically.
Validation includes:
- Required breaks
- Maximum working hours
- Missing working time
- Rest periods
- Contract compliance
Warning
Potential violations are highlighted immediately, allowing issues to be resolved before payroll or reporting.
Vacation & Absence Management
Employees can submit vacation requests directly inside Worktime.
Supported absence types include:
- Vacation
- Half-day vacation
- Sick leave
- Public holidays
- Other absences
Flowtig automatically calculates:
- Remaining vacation
- Used vacation
- Carry-over vacation
- Affected working days
Time Accounts
Every employee has an individual working time account.
Flowtig continuously maintains:
- Overtime
- Manual corrections
- Balance history
- Current balance
This provides complete transparency for both employees and managers.
Public Holidays
Public holidays are calculated automatically.
Countries and regions can be assigned individually, allowing organisations with multiple offices to calculate working time correctly for every employee.
Info
Regional holidays are automatically included in all working time calculations.
Team Overview
Managers receive a complete overview of the organisation.
Typical information includes:
- Currently working employees
- Employees on vacation
- Sick leave
- Missing working hours
- Attendance statistics
Notifications
Worktime integrates with the Flowtig notification system.
Typical notifications include:
- Pending vacation approvals
- Missing working hours
- Contract warnings
- Approval requests
Future releases will continue to expand notification capabilities across the platform.
Permissions
Worktime uses Flowtig's central permission system.
Typical permissions include:
| Permission | Description |
|---|---|
| View own working hours | Employees |
| Record working hours | Employees |
| View team | Managers |
| Edit working hours | Administrators |
| Manage contracts | Administrators |
| Approve absences | Managers and administrators |
Permissions can be assigned independently, allowing organisations to define exactly who manages working time.
Best Practices
Recommendation
Configure work contracts before employees begin recording working hours.
Tip
Encourage employees to record working time daily. This significantly reduces corrections at the end of each month.
Note
Review validation warnings regularly to ensure working time complies with internal policies and labour regulations.
Integrations
Worktime integrates naturally with other Flowtig applications.
| App | Integration |
|---|---|
| Contacts | Employee management |
| Calendar | Vacations, absences and public holidays |
| Time Tracking | Attendance versus productive work |
| Wiki | HR policies and working time documentation |
Additional integrations will become available as the Flowtig platform evolves.
Frequently Asked Questions
Can employees record multiple working periods per day?
Yes.
Each workday may contain multiple work and break segments.
Does Worktime calculate overtime automatically?
Yes.
Overtime is calculated automatically using the assigned work contract and recorded working time.
Can vacation requests be approved?
Yes.
Vacation requests follow an approval workflow before becoming effective.
Are labour law rules validated?
Yes.
Worktime validates recorded working hours against configured rules and immediately highlights potential violations.
Does Worktime support different working models?
Yes.
Fixed schedules, flexible working hours and shift-based models are all supported.
Typical Workflow
Create Employee
│
▼
Assign Contract
│
▼
Record Working Time
│
▼
Automatic Validation
│
▼
Manage Overtime & Absences
See also
Worktime works particularly well together with:
Need help?
Need assistance with Worktime?
Learn more on the Flowtig website or contact our support team:
- https://flowtig.com/apps/worktime
- https://flowtig.com/contact