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Time Tracking

Understand where your team's time is invested.

Flowtig Time Tracking helps organisations record the work performed for customers, projects and activities.

Instead of focusing on attendance or contractual working hours, Time Tracking answers a different question: What was worked on?

Whether you bill customers, analyse project costs or simply want better visibility into how your team spends its time, Time Tracking provides the insights you need.

Time Tracking is not Worktime

Worktime answers when someone worked.

Time Tracking answers what they worked on.

Together they provide a complete picture of both attendance and productive work.

Why use Time Tracking?

Understanding how time is spent is essential for planning, billing and continuous improvement.

Typical questions include:

  • How much time did we spend on this customer?
  • Which project required the most effort?
  • Which activities consume the most time?
  • How many billable hours have we recorded?
  • Which projects are becoming more expensive than expected?

Time Tracking provides a structured overview of where working time is actually invested.

Overview

With Time Tracking you can:

  • Record working sessions
  • Assign time to customers
  • Organise projects and activities
  • Separate billable and non-billable work
  • Review historical time entries
  • Analyse project effort
  • Generate reports

Time Tracking Overview

Recording Time

Recording time is simple and flexible.

Each time entry can contain information such as:

  • Customer
  • Project
  • Activity
  • Description
  • Duration
  • Billable status

Entries remain editable whenever corrections become necessary.

Tip

Recording work immediately after completing a task results in more accurate reports and customer billing.

Customers & Projects

Every recorded hour belongs to something.

Time entries can be linked to:

  • Customer projects
  • Internal projects
  • Meetings
  • Support requests
  • Development
  • Consulting

This creates a complete overview of where your organisation's time is invested.

Activities

Activities classify the type of work performed.

Typical examples include:

  • Development
  • Consulting
  • Design
  • Support
  • Administration
  • Sales

Consistent activity categories make reports significantly more meaningful.

Billable Time

Not every working hour is billable.

Time Tracking distinguishes between:

  • Billable work
  • Non-billable work

This helps organisations better understand project profitability, internal costs and customer value.

Better business decisions

Separating billable from non-billable work provides valuable insights into profitability and resource allocation.

Reporting & Analysis

Recorded time becomes valuable when it can be analysed.

Typical reports include:

  • Time per customer
  • Time per project
  • Time per activity
  • Time per employee
  • Time per period

Reports help organisations understand where time is spent and support more informed business decisions.

Reports

Search & History

Every recorded time entry remains available for future reference.

Typical search criteria include:

  • Customer
  • Project
  • Activity
  • Employee
  • Date
  • Description

Historical information makes it easy to review previous work whenever needed.

Permissions

Time Tracking uses Flowtig's central permission system.

Typical permissions include:

Permission Description
View time entries Browse recorded work
Create time entries Record working time
Edit time entries Modify existing entries
Delete time entries Remove time entries
View reports Access reports and statistics

Permissions can be assigned independently, ensuring organisations retain full control over recorded working time.

Best Practices

Recommendation

Record time continuously throughout the day instead of reconstructing it afterwards.

Tip

Use consistent activity names across your organisation to improve reporting quality.

Note

Add meaningful descriptions whenever possible. They make historical time entries much easier to understand.

Integrations

Time Tracking integrates naturally with other Flowtig applications.

App Integration
Worktime Attendance and contractual working hours
Contacts Customers and business partners
Calendar Business events and project planning
Invoices Invoice recorded work (planned)

Additional integrations will become available as the platform continues to evolve.

Frequently Asked Questions

What is the difference between Time Tracking and Worktime?

Worktime records attendance and contractual working hours.

Time Tracking records the work performed for customers, projects and activities.

Together they provide a complete overview of both attendance and productive work.

Can I assign time to customers?

Yes.

Every time entry can be linked to a customer and project.

Can project effort be analysed?

Yes.

Time Tracking provides reports that help analyse project effort, customer work and resource allocation.

Can I distinguish billable from non-billable work?

Absolutely.

Each time entry can be marked accordingly, allowing organisations to analyse profitability more accurately.

Can recorded time be edited later?

Yes.

Time entries remain editable depending on your organisation's permissions.

Typical Workflow

Perform Work
      │
      ▼
Record Time
      │
      ▼
Assign Customer & Activity
      │
      ▼
Review Reports
      │
      ▼
Analyse Project Effort

See also

Time Tracking works particularly well together with:

Need help?

Need assistance with Time Tracking?

Learn more on the Flowtig website or contact our support team:

  • https://flowtig.com/apps/time-tracking
  • https://flowtig.com/contact