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Invoice Archive

Store, validate and access electronic invoices in one central archive.

Flowtig Invoice Archive helps organisations manage incoming invoices in a structured, searchable and standards-compliant way.

Whether you receive invoices as PDF, XRechnung or UBL documents, every invoice is archived together with its extracted metadata, allowing you to find, review and validate invoices long after they have been received.

Instead of searching through email folders or shared drives, Invoice Archive provides one central location for your incoming invoices.

Built for electronic invoicing

Invoice Archive automatically processes supported invoice formats, validates structured invoices and extracts relevant metadata whenever possible.

Why use Invoice Archive?

Organisations often receive invoices through many different channels.

Typical questions include:

  • Where is this invoice?
  • Have we already received this invoice?
  • Which supplier sent this invoice?
  • Is this XRechnung valid?
  • Can I read this electronic invoice without special software?

Invoice Archive answers these questions by creating one searchable archive for all incoming invoices.

Overview

With Invoice Archive you can:

  • Archive PDF invoices
  • Archive XRechnung documents
  • Archive UBL invoices
  • Validate structured invoices
  • Extract invoice metadata
  • Search archived invoices
  • Preview electronic invoices directly in your browser

Invoice Archive Overview

Importing Invoices

Invoices can be imported into the archive and are processed automatically.

Supported formats include:

  • PDF
  • XRechnung
  • UBL

During import, Flowtig analyses every document and extracts available information for later searching and reporting.

Invoice Validation

Structured electronic invoices can be validated during import.

Validation helps identify malformed or incomplete invoice documents before they enter your accounting workflow.

Standards-compliant processing

Automatic validation helps ensure electronic invoices comply with supported invoice standards.

Metadata Extraction

Invoice Archive extracts important information directly from supported invoice formats.

Typical metadata includes:

  • Invoice number
  • Supplier
  • Customer
  • Invoice date
  • Due date
  • Total amount
  • Currency

Extracted metadata makes invoices significantly easier to search and organise.

Invoice Preview

Formats such as XRechnung and UBL are designed for machine processing rather than human reading.

Invoice Archive automatically generates a clean HTML preview, allowing invoices to be reviewed directly in the browser without additional software.

Invoice Preview

Archived invoices remain fully searchable.

Typical search criteria include:

  • Invoice number
  • Supplier
  • Customer
  • Invoice date
  • Due date
  • Amount

Historical invoices remain easy to locate, even years after they were received.

Long-Term Archive

Invoice Archive preserves both the original invoice document and its extracted metadata.

This provides organisations with a reliable archive that remains useful for accounting, audits and future reference.

Tip

Keeping both the original invoice and the extracted metadata ensures maximum traceability and simplifies future searches.

Permissions

Invoice Archive uses Flowtig's central permission system.

Typical permissions include:

Permission Description
View invoices Browse archived invoices
Import invoices Add new invoices
Delete invoices Remove archived invoices
View metadata Access extracted invoice information

Permissions can be assigned independently, ensuring organisations maintain full control over invoice access.

Best Practices

Recommendation

Import invoices as soon as they are received to maintain a complete and searchable archive.

Tip

Always preserve the original electronic invoice together with its extracted metadata.

Note

Validate structured invoices before processing them further within your accounting workflow.

Integrations

Invoice Archive integrates naturally with other Flowtig applications.

App Integration
Invoices Compare incoming and outgoing invoices
Contacts Suppliers and customers
Transfer Secure invoice exchange

As additional accounting features become available, further integrations will be introduced.

Frequently Asked Questions

Which invoice formats are supported?

Invoice Archive currently supports:

  • PDF
  • XRechnung
  • UBL

Are electronic invoices validated?

Yes.

Supported structured invoice formats can be validated automatically during import.

Can invoice metadata be searched?

Absolutely.

Extracted metadata allows invoices to be found quickly using common search criteria.

Can electronic invoices be viewed inside the browser?

Yes.

Invoice Archive automatically generates an HTML preview for supported structured invoice formats.

Is the original invoice preserved?

Yes.

The original invoice document remains stored together with its extracted metadata.

Typical Workflow

Receive Invoice
        │
        ▼
Import Invoice
        │
        ▼
Validate Structure
        │
        ▼
Extract Metadata
        │
        ▼
Preview & Archive
        │
        ▼
Search Anytime

See also

Invoice Archive works particularly well together with:

Need help?

Need assistance with Invoice Archive?

Learn more on the Flowtig website or contact our support team:

  • https://flowtig.com/apps/invoice-archive
  • https://flowtig.com/contact